Keep candidate paperwork moving without losing the hand-off
A recruitment team may coordinate candidate terms, privacy acknowledgements, client agreements and internal approvals across consultants, operations and external recipients. Orbis Sign lets an account holder prepare a supported PDF, assign fields to each person and choose whether recipients act in order or in parallel.
The platform records document states and selected activity so colleagues can see whether a request remains pending or has completed. Manual reminders support follow-up. Provider-reported delivery or open events are signals, not proof that a candidate personally read a document.
Recruitment controls worth standardising
- Confirm the correct employing or client entity before sending.
- Separate right-to-work, identity and reference checks from electronic signing; a signature workflow does not perform those checks.
- Limit special-category or unnecessary candidate information in uploaded documents.
- Use templates only after checking that current terms and field ownership remain correct.
- Define who may remind, cancel, replace and archive each document type.
Candidate experience and privacy
Standard recipients can follow a document-specific browser invitation without creating an Orbis Sign account. Before rollout, test the journey on a phone, give a genuine contact for questions and avoid artificial urgency. Candidate data remains subject to the recruiter’s privacy duties and retention decisions; software availability does not justify keeping every record indefinitely.
Review how to interpret audit records and the current security overview before choosing what information to process.
This is general practical information, not legal advice. Electronic execution is not suitable for every document. Check the law, agreed formalities and your organisation’s requirements for the transaction.